Skip Navigation

FREQUENTLY ASKED QUESTIONS (FAQ)

Below is a list of the most frequently asked questions surrounding the Integration of Primary and Behavioral Healthcare Conference. Click on the item in the table of contents to be taken to that subject. Please read through to see if your question has been addressed. If you still do not find the answer, please contact us at lasmith@ou.edu.

CEs and CMEs

For physicians, nurses, social workers, licensed professional counselor (LPC) and public health professionals, prevention specialist, mental health professionals, psychologists, substance misuse treatment specialists, HIV specialist, etc. Learn more.

Back to Top

Location

Where will the 2019 Conference be held? The 2019 IBPHC Conference will be held in the birthplace of jazz, New Orleans, Louisiana.

What date is the 2019 Conference? November 13-15, 2019.

Where will conference sessions take place? Meeting rooms are located on the 2nd floor and Mezzanine Level of the Astor Crowne Plaza.

Where is the Help Desk? You can find conference staff at the Registration desk on the 2nd floor.

Back to Top

Registration

How do I register for the conference? You can register online for the conference by visiting our Registration page. Early bird registration ends October 30, 2019.

If I cannot register on-line, where can I download the printable registration brochure? Please refer to the Offline Registration section on our Registration page.

Does IPBHC provide a justification letter? Yes, a justification letter is available for download here.

Does my registration fee include lodging? No, separate hotel reservations must be made. Please visit our Hotel page to make your reservation.

What forms of payment do you accept on-site? We accept credit cards, cash, checks or a Purchase Order from your institution or company.

When can I pick up my registration packet at the conference?

Registration times are as follows – subject to change.

Tuesday, November 12: 1:00 to 5:00 p.m.

Wednesday, November 13: 7:30 a.m. to 5:00 p.m.

Thursday, November 14: 8:00 a.m. to 5:00 p.m.

Friday, November 15: 8:00 a.m. to 3:00 p.m.

Where do I pick up my conference materials? Registration will be located on the 2nd floor of the Astor Crowne Plaza Hotel in New Orleans, Louisiana.

Back to Top

Cancellation and Refunds

Cancellation and refund requests must be submitted in writing to lasmith@ou.edu by October 14, 2019. A 25% processing charge will be assessed for each cancelled registration.

No refunds will be made after October 14, 2019.

Any pre-registered participant who finds that they are unable to attend may send a delegate in their place without penalty. To inform us of a substitution, please e-mail lasmith@ou.edu with the names of the registered and substitute delegates. After November 1, substitutions must be processed on-site at Conference Registration.

Back to Top

No-shows

If you are pre-registered and do not attend the conference, you will be responsible for the full conference fee for which you have registered. You will receive an invoice payable to The University of Oklahoma after the conclusion of the conference.

Back to Top

Schedule

What is the schedule of events? Plan on enjoying conference sessions and visiting our exhibitors from 8:00 a.m. – 5:00 p.m.
Because I need to book my flights, what time will the conference conclude? The conference ends at 3:00 p.m. on Friday, November 15, 2019.

Back to Top

Transportation

Is there a shuttle from the airport to the hotel?The hotel does not offer shuttle service, but a wide array of affordable shuttle and transportation options are available from the airport to the hotel, including taxi service, which is available for approximately $37 one way.

Where can I find parking and what is the daily rate? The Astor Crowne Plaza Hotel offers valet parking at a rate of $47 plus tax per day. Self-parking is off-site and not managed by hotel. The charge varies per 24-hour period and is payable to the garage attendant by MasterCard, Visa, or cash.

Back to Top

Food and Beverage

What meals will be provided at the conference?
Wednesday, November 13th –  Morning Beverage Break, Afternoon Beverage Break, Lunch
Thursday, November 14th – Morning and Afternoon Beverage Break and Lunch
Friday, November 15th– Morning Beverage Break

Back to Top

Presenter Information

I’m a presenter, do I need to register for the conference? Yes, all presenters must register online for the conference no later than September 1 to ensure inclusion in the conference program. Due to the number of presenters and budget considerations, we are unable to provide our presenters with a registration fee waiver or discount. Presenters are responsible for all conference-related expenses, including registration, travel, and hotel.
Can I invite someone to attend my presentation? Yes, but all attendees must be paid registrants for the conference in order to attend sessions.
In what format should the presentation be? Presenters typically use a PowerPoint presentation for their session. Presenters may refer to it if they would like, but the audience will want to hear about the research/programs in a more informal format.
What audio visual equipment is provided? We will provide equipment necessary for PowerPoint presentation: LCD Projector, laptop, and necessary cords. Due to the cost, wi-fi will not be available in the meeting space.
Do I need to use a specific template for the presentation? Yes, we will provide presenters with a PowerPoint template.
Am I required to submit my completed presentation to the organizers? Yes. Presenters will be asked to send their presentations to us, so we can post them on our conference site for attendees to access before, during, and after the conference. We will also place the PowerPoint presentations on laptops for your session. To be on the safe side, please bring your presentation on a thumb drive.
Do I need to bring handouts? Yes. You will also upload them to our website for attendees to access before, during, and after the conference. All presenters will receive an email from us a few weeks before the conference providing more details.
How long should my presentation be? Workshop sessions last 90 minutes in length. Presenters should allow at least 10-15 minutes of this time for questions. Facilitated discussion sessions will last 1 1/2 hours, with most of the time dedicated to discussions.
When will I present? All presenters will receive an email from us with their presentation details in September. Concurrent sessions are tentatively scheduled to begin on Wednesday morning and end on Friday around 3:00 p.m. Please keep this in mind if you make travel arrangements before being notified of your presentation time details.
Why do I need to complete a Volunteer Speaker’s Agreement? The University of Oklahoma is required by the State of Oklahoma to obtain signed Volunteer Speaker agreements from each presenter at a conference hosted by the university. We will email the form to you a few weeks before the conference. Please complete, sign, and return the form as soon as you receive it.

Back to Top

Miscellaneous

If I have questions, who do I contact? You can contact Conference Coordinator Laurie Smith lasmith@ou.edu
What is the dress code for the week? The dress code is business casual for the week. A sweater, wrap, or jacket is encouraged, as temperatures vary in meeting spaces.
How can I advertise at this event? To learn more about advertising opportunities, contact Conference Coordinator Laurie Smith at lasmith@ou.edu.

Back to Top