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Writing Successful Grants KnowledgeBase

This KnowledgeBase archive includes content and external links that were accurate and relevant as of September 30, 2019.

The Writing Successful Grants KnowledgeBase is an online resource aiding education professionals in their pursuit of public and private grants to support local programs. Its five elements contain information and resources that assist the grant seeker with developing their project, writing the grant proposal and managing the grant upon its award.

Task 6: Develop Project Budget

Guideline: The project budget identifies the financial resources needed to accomplish the project. It will delineate expenses, funding requirements and identify funding sources. The funding source will be looking at the level of local support (in-kind or resources) on a short term, as well as long term, basis. Identifying such support is important. When developing a budget for a federal grant, do not exceed the maximum allowable amount possible under the grant. Doing so could be a cause for rejection. Federal grant applications should include a budget narrative explaining how the funds under each category will be spent. The local district budget officer can provide the district's or school's established "indirect rate." Do not make one up.




Evaluation Budget

This worksheet from the W.K. Kellogg Foundation Evaluation Handbook is intended to help project planners develop a budget for project evaluation. Alternate format: PDF

Project Budget Worksheet

This worksheet is adapted from the Pennsylvania Workforce Investment Act website Grant Proposal Worksheet. Alternate format: PDF

U.S. Department of Education Budget Information

This link is to the U.S. Department of Education's budget form and the instructions for completing it.



Project Budget

This document offers guidance on the purpose and elements of the budget.


Proposal Budgeting Basics

This Foundation Center online course reviews developing a project budget.